Organizer

 The Ministry of Industry
and Trade of the Russian Federation
   
 powered by:
 
 
 Russian Defence Ministry  
 
 
 Ministry of Foreign Affairs of Russia  
 
 
 Federal Service for Military-Technical Cooperation
 
 
 St.Petersburg Government
 

 Rosoboronexport  
 
EXHIBITION OPERATOR
 
"Morskoy Salon"  Co. Ltd.
   

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Exhibition regulations


DOWNLOAD EXHIBITION REGULATIONS OF THE INTERNATIONAL MARITIME DEFENCE SHOW IMDS - 2017 (PDF)


EXHIBITION REGULATIONS

OF THE INTERNATIONAL MARITIME DEFENCE SHOW

(IMDS-2017)

 I.                   GENERAL REGULATIONS

The International Maritime Defence Show (hereinafter referred to as “IMDS-2017”) is held for the eighth time and is an international complex show where designers and producers of navy equipment, weapons, seaborne machinery and system units are displaying their products in order to develop international cooperation, improve search partner engine and attract would-be customers.

The Exhibition Regulations is a fundamental document determining the terms and conditions for participation in the exposition section of IMDS-2017.

Organizer

The IMDS Organizer is the Ministry of Industry and Trade of the Russian Federation.

Exhibition Operator

The Exhibition Operator is Morskoy Salon Co. Ltd.

Address: Marata str., 80B, P.O. Box 202,  St.Petersburg, 191119, Russia.

Tel.: +7 (812) 764-66-33, 764-99-25, 764-68-10, 764-95-12, 764-78-66.

Fax: +7(812) 764-56-47   

E-mail: info@navalshow.ru

Web site: www.navalshow.ru 

Exhibition venue:

The exposition takes place at Lenexpo Exhibition Complex, Halls 3, 4, 7 and 8A; address: Bolshoy Prospect 103, Vasilievsky Island, St. Petersburg, Russia.

The other exhibition sections shall take place in accordance with IMDS-2017 program.

Dates: 28 June – 2 July, 2017.

Exhibition hours:

For participants:

   28 June (Wednesday) - 1 July (Saturday) 9:00 a.m. - 6:30 p.m.

   2 July (Sunday) 09:00 a.m. - 05:00 p.m.

For professionals only:

   28 June (Wednesday) - 30 June (Friday) 10:00 a.m. - 06:00 p.m.

For professionals and visitors:

    1 July (Saturday) 10:00 a.m. - 06:00 p.m.;

    2 July (Sunday) 10:00 a.m. - 05:00 p.m.

Exposition mounting:

-       indoor areas: 25 June and 26 June, 2017 from 09:00 a.m. - 08:00 p.m.; 27 June, 2017 from 09:00 a.m. - 10:00 p.m.

Should the Exhibitors independently assemble the stand with exhibition space being over 100 sq.m., if need so, they make use of extra mounting time 23 – 24 June, 2017 from 09:00 a.m. till 06:00 p.m. under the subsequent application (Appendix 19) and for additional charge.

-       outdoor areas: 26 June, 2017 from 09:00 a.m. - 08:00 p.m.; 27 June, 2017 from 09:00 a.m. - 10:00 p.m.

Should the Exhibitors install complex big size exhibits they make use of extra mounting time from 09:00 a.m. to 08.00 p.m. on 25 June, 2017 upon the subsequent application (Appendix 19) and for additional charge.

Dismantling of the exposition:

-       indoor areas: 2 July, 2017 from 05:00 p.m. - 12.00 p.m.; 3 July, 2017 from 00.00 a.m. - 08.00 p.m. twenty-four-hour.

In case of dismantling of complex exclusive stands built by third-party Builders extra dismounting time can be provided from 09.00 a.m. to 08.00 p.m. 4 July 2017 upon the subsequent application (Appendix 19) and for additional charge.

-       outdoor areas: 2 July, 2017 from 05:00 p.m. - 10.00 p.m.; 3 July, 2017 from 09:00 a.m. - 08:00 p.m.

 II. PARTICIPATION TYPES

 Exposition participant

A participant (hereinafter referred to as “the Exhibitor” under the Exhibition Regulations) is a legal entity displaying exhibits or promotional materials at the exhibition or advertising spaces located in/out of halls (at the open grounds, within the waters, at the advertising spaces); who recognizes the present “Exhibition Regulations”, concludes the participation contract and fully pays to the Operator for registration fee,  Official Catalogue entry fee; rental cost of exhibition and (or) advertising spaces; equipment rent and other services.

 Stand Participation

Stand participation includes displaying of exhibits, informational or promotional materials about produced (supplied) products (in printed or electronic forms) by the legal person as main exhibitor or co-exhibitor on the rented area within the exhibition space or outside the halls, or in the water areas adjacent to the Exhibition complex.

Should one stand be shared by several Exhibitors including members of corporations, holdings, groups of companies and other forms of business combinations, one of them in accordance with the agreement between Exhibitors is considered to be the main, and all the others co-exhibitors.

The Operator registers collective stands of participants representing a single country and having a single organizer as national pavilions. National pavilions enjoy a priority in rental space distribution.

Foreign companies may be co-exhibitors of the Russian exhibitor and vice versa.

Placing of exhibits, informational and promotional materials by Exhibitors is permitted only within the rented exhibition or advertising space.

 Co-exhibitor

Co-exhibitor includes all the enterprises and organizations as well as companies that are part of corporations, holdings and other associations of enterprises,  displaying their exhibits and promotional materials at the stand of the main Exhibitor. The co-exhibitors are deemed to be the companies who place their information in any form or their products at the stand even if the representatives from this company do not participate at the show.

The national pavilion organizer functions as a main Exhibitor and represents the other participants’ interests in solving space rental matters as well as additional equipment and services reservation.

The main Exhibitor should provide the Operator with the list of co-exhibitors together with an application form (Appendix 2).

Indirect Participation

Indirect participation (without ordering exhibition space and equipment) includes placement of information about the Exhibitor at the stand of indirect participation (the promotional poster and up to 100 copies of promotional materials) and in the Official Catalogue of the exhibition.

Requirements for the materials that must be posted on the stand of indirect participation are set out in Appendix 7.

The Exhibitor is provided with 2 badges (passes) for the whole period of the exhibition for the Exhibitor representatives as well as one copy of the IMDS-2017 official catalog.

 Business-visitor (business-delegations)

The enterprises not participating in the IMDS exposition section (directly or indirectly) are offered a service package “Business-Visitor” (Business-delegation) which provides the possibility of attending all the events taking place on the exhibition complex area (except for events by invitation only). The service package includes: a badge (pass) for the whole period of the exhibition, a copy of the IMDS official catalog, inclusion of the company in the business delegation list at IMDS-2017.

III.  EXHIBITION SPACE

Indoor exhibition space

Indoor exhibition space is located in Halls 3, 4, 7 and 8A of the exhibition complex.

The minimum area of indoor exhibition space is:

-          Linear (with one side open) - 9 sq.m.

-          Corner (with two sides open) – 20 sq.m.

-          Three-side open - 40 sq.m.

-          Island (with four sides open) – 90 sq.m.

The exhibition space in the halls must be equipped (constructed).

The allocation of Exhibitors’ stands is directed by the exhibits profile (Appendix 1).

The final layout of the Exhibitors’ stands is effected on 5th of June, 2017. The halls layout formed before this term is considered to be preliminary.

The Operator reserves the right to change the location of the Exhibitors’ stands in the halls till the 5th of June, 2017.

The Exhibitor is provided with the exhibition space from the first day of mounting till the last day of dismantling. The Exhibitor should leave the occupied space in the hall no later than 08:00 p.m. on the last day of dismantling.

The exhibition space paid but not occupied by the Exhibitor within 12 hours prior to the exhibition opening is considered to be unclaimed. The Operator reserves the right to use these spaces at his own will. In this case the payment will not be refunded.

 Outdoor Exhibition Space

The minimum area of the outdoor exhibition space is 12 sq.m. The exhibits may be provided with power, water supply and compressed air depending on location and technical requirements.

The water area adjacent to the exhibition complex allows displaying boats and other exhibits at the mooring as well as demonstrating their performance characteristics.

Only the Exhibitor shall bear the whole responsibility for the non-observance of existing safety precautions.

The exhibits, informational and ad materials allocation is allowed only within the rented exhibition space.

IV. REGISTRATION

Exhibitors Registration

Pre-registration of IMDS-2017 participants and booking of exhibition space are carried out by the Operator after receiving a properly filled in preliminary application form. The reception of the preliminary application form is confirmed by the Operator by means of sending the Exhibitor a confirmation e-mail.

The set of Exhibition Regulations (Exhibition Regulations with the required appendixes) is sent to the Exhibitors who provide preliminary application forms. Booking of the exhibition space made before 5th of June 2017 is kept for 15 calendar days from the date of Exhibition Regulations to be sent to the Exhibitor. During this time the Exhibitor confirms his participation in IMDS by preparing and sending the Operator the necessary documents to form and sign the contract (Appendixes 2 and 3 and other required appendixes). Booking of the exhibition space after 5th of June 2017 is to be agreed with the Operator and must be confirmed within 2 working days from the date of Exhibition Regulations to be sent to the Exhibitor. Without confirmation of participation within the specified period the preliminary application form and the booking of the exhibition space are cancelled. The Operator has the right to use this exhibition space at his own convenience. Placing the companies applied for participation in the list of IMDS-2017 participants is carried out by the Operator upon receipt of the signed Contract.

The  final  registration  begins at 12:00 p.m. on 25th of June 2017 at the registration stand of IMDS-2017 in Hall 7 of the exhibition complex, the entrance from Nalichnaya Street.

The registration ends at 03:00 p.m. on 27th of June 2017.

-            at the registration the Exhibitor representative should have:

  • original contract, signed and certified by the seal of the Exhibitor for handing over to the

       Operator, providing it was not sent by mail;

  • copies of paid warrant for reserved spaces and services;
    • copies of insurance policies in accordance with para XIX of the present Exhibition

Regulations;

  • original power of attorney in the name of the Exhibitor representative who is entitled to sign financial documents and (or) make orders, receive badges, passes and the catalogue;
  • exhibitor representative’s identification papers.

 

-            at the  boats and other vehicles display:

  • watercraft engineering license certified by the State Inspection;
  • navigator license for watercraft operations;
    • original contract of participation in watercraft demonstration signed and certified with the seal

of the Exhibitor for handing over to the Operator, providing it was not sent by mail;

  • demonstration program and the advertising text accompanying demonstration approved by the chief executives of the enterprise, providing it was not sent by post;
  • compulsory insurance papers in accordance with para XIX of the present Exhibition Regulations;
  • general characteristics of each watercraft.

 

Business-visitors registration (Business-delegations)

Business-visitors registration begins at 10:00 a.m. on 28th of June 2017 at the registration stand of IMDS-2017 in Hall 7 of the exhibition complex.

At the registration the Business visitor should have:

  • copies of paid warrant for reserved services;
  • business-visitor’s identification papers;
  • original power of attorney for receiving a business visitor service package.

 

Official delegations registration

Official delegations registration begins at 10:00 a.m. on 28th of June 2017 at the registration stand of IMDS-2017 in Hall 7 of the exhibition complex.

At the registration members (representatives) of official delegations should have:

  • representative’s identification papers;
  • original power of attorney for receiving a participant service package (when receiving packages for the whole delegation).

 Press and Mass media registration

Mass media and press registration begins at 10:00 a.m. on 28th of June 2017 in the Press Center of IMDS-2017.

At the registration the mass media and press representative should have:

  • accreditation confirmation;
  • journalist ID card;
  • identification papers.

V. BADGES FOR THE EXHIBITOR’S STAFF, INVITATIONS AND DELIVERY VEHICLE PASSES

 Badges for the Exhibitor’s staff

Badges (passes) for the Exhibitor’s staff included in the exhibition space rental cost:

-            1 badge (pass) per every 6 sq.m of the paid indoor exhibition space (rounded upward to the nearest whole number), in addition - one badge (pass) for every 12 sq. m of the paid indoor exhibition space on the second floor of the exhibition stand.

-            1 badge (pass) per every 18 sq.m of the paid outdoor exhibition space (rounded upward to the nearest whole number).

-            1 badge (pass) per every 18 sq.m of the paid water areas (rounded upward to the nearest whole number).

For producing badges, the Exhibitor should fill in the list of the Exhibitor’s staff (Appendix 6) and send it to the Operator by 1st of June, 2017. Producing and distributing of badges for the staff whose data was not received before the given date is not guaranteed.

Badges for the Exhibitor’s staff are passes to enter the territory of IMDS-2017 and valid for the whole period of the show, including the period of mounting and dismantling. To transfer the badge to another person is prohibited and will result in termination of the given employee’s participation in  IMDS-2017, as well as penalty payment made by the Exhibitor according to Appendix 21.

Additional badges and VIP badges are provided for additional fee. Applications for additional and VIP badges are accepted by the Operator (Appendix 6).

The Operator is obliged to maintain confidentiality and ensure the processing security of the personal data, obtained from the Exhibitor for producing badges.

 Invitations

Every Exhibitor shall obtain invitations from the Operator for their guests and partners:

-            1 invitation per every 1 sq.m of the paid indoor exhibition space, in addition one invitation for every 2 sq. m of the paid indoor exhibition space on the second floor of the exhibition stand.

-            1 invitation per every 3 sq.m of the paid outdoor exhibition space.

-            1 invitation per every 3sq.m of the paid water areas.

Invitations are given at the office of the Operator, or sent by post to the address of the Exhibitor after payment of the total sum under the Contact, but not earlier May 1, 2017.

The invitation enables to visit the exhibition singly at any working day.

Distribution of invitations by the Exhibitors for commercial purposes is not allowed.

 Delivery vehicle passes

Vehicle entry passes valid at the territory of the exhibition complex for the period of mounting and dismantling are issued from 19th to 23rd of June 2017 in the office of the Operator (Marata str. 80B, St. Petersburg, 191119, Russia), from 24th to 27th of June 2017 at the administration stand of IMDS-2017 in Hall 7. To obtain vehicle entry passes one must show an operations certificate for construction works issued by the Official Builder.

Upon all financial and other matters being settled, the Exhibitor should obtain at the Operator’s stand a special stamp on the vehicle entry pass which allows the removal of exhibits and equipment after exposition closing.

The vehicle entry to the territory of the exhibition complex during the exhibition working hours is prohibited. Parking spaces for motor vehicles are organized nearby the exhibition complex and pointed on the back of a parking pass.

Paid entry passes for cars and minivans of the Exhibitor valid within the whole period of the exposition are ordered by filling in Appendix 3.

The amount of parking places is limited.

Paid passes are available during the registration.

The parking is open:

- 28 June - 1 July, 2017 from 09:00 a.m. to 06:30 p.m.;

- 2 July, 2017 from 09:00 a.m. to 05:00 p.m.

VI. CONTRACT

The Exhibition Regulations and appendixes shall be sent to the Exhibitor after receiving the preliminary application form. The Exhibitor shall forward to the Operator a properly filled in application form for participation (Appendixes 2, 3 and other requested appendixes) by fax or by e-mail.

On the basis of the received above described Appendixes the Exhibitor and the Operator shall enter into a contract for services performed during IMDS-2017 participation (hereinafter referred to as “the Contract”). The participation contract shall bind the Exhibitor and the Operator in writing to fulfill the provisions of the present Exhibition Regulations, bind the Operator to render services for the Exhibitor and shall be a ground for all the mutual operations.

All the co-exhibitors should be listed in the participation contract with the main Exhibitor.

The contract shall be previously sent by fax or e-mail to the Exhibitor and then the Operator shall send two contract copies duly signed and sealed by post.

The validity term of the contract draft is 30 running days starting from the date of the contract being signed by the Operator. The contract duly signed and sealed by the Exhibitor should be forwarded to the Operator by fax or e-mail and then by post till 01st of May, 2017.

In case of urgency, the Exhibitor may hand the singed contract to the Operator during the registration before the Show starting. Therefore, the Exhibitor is required to send the signed contract by fax or e-mail beforehand. A copy of the Contract sent by fax or e-mail is a legal document before exchange of the originals.

If the Exhibitor orders extra exhibition space and (or) services, or makes any alterations or amendments affected the total contract value, a supplementary agreement to the contract shall be formed.

The Exhibitor and the Operator shall sign an acceptance report based on the results of performed works and other documentation associated with contractual relationships.

The present Exhibition Regulations are considered to be not an offer but an invitation to offer (solicitation of an offer) which does not lead to any obligations of the Operator as Offeror to any Party or Participant as Offeree, before the contract for participation in IMDS-2017 between the Operator and the Exhibitor in the form and manner specified above is concluded. The contract for participation in     IMDS-2017 is based on the agreement between the Operator and the Exhibitor on all essential terms of the contract. The contract is considered to be not concluded if the Operator and the Exhibitor as Parties of the contract don’t reach agreement on at least one of these terms.

VII. COST OF PARTICIPATION AND PAYMENT TERMS

   The participation cost includes:

-       registration fee;

-       entry fee in the Official Catalogue;

-       rental cost of exhibition space;

-       stand construction;

-       additional equipment and services.

The registration fee and Official Catalogue entry fee are obligatory payments for all Exhibitors of IMDS-2017.

The rental cost for exhibition spaces, stand construction, rented equipment and services are set out in the Appendixes. Constructing the two-storied exhibition stand the additional payment at the rate of 50% from the sum of rented exhibition space occupied by the stand is charged.

The exhibition area, stand construction, placement of promotional materials at the indirect participation stand and advertising spaces, Official Catalog entry, badges production and other services shall be made only if all ordered services are fully paid by the Exhibitor. The partly paid services are not provided.

Services are provided by the Operator only up to the amount paid by the Exhibitor and in accordance with the list of the ordered services under the Contract.

Registration fee

Registration fee includes:

  • organization costs;
  • ad-campaigns of IMDS-2017;
    • services to barrier the passage from Morskoy Vokzal (Passenger Ship Terminal) to the exhibition complex;
    • general security of the territory and exterior perimeter of the exhibition pavilions, ensuring access mode to the exhibition complex;
    • vehicle passes and personnel badges valid for mounting and dismantling periods;
    • set of materials for the Exhibitor of IMDS-2017
    • ensuring the public policy and fire security;
    • placing a participating company into the exhibitors list on IMDS web site.

Rental cost for exhibition space

Exhibition space rent includes:

  • usage charge for exhibition space during  the exposition, scheduled mounting and dismantling (from 25th of June to 3rd of July, 2017);
  • cost of the halls and open area security from 10 p.m. on 27th of June 2017 to 09 a.m. on 28th of June 2017 and from 06:30 p.m. to 09 a.m. of the next day during 28th of June to 2nd of July 2017;
  • cost of general lighting, heating, ventilation, air conditioning of indoor exhibition space and general lighting of the open area exhibition;
  • cost of energy consumption taken by  exhibits and exhibition equipment
  • work of one administrator in the hall;
  • work of security guards in the halls:

- Hall 3 - 2 persons;

- Hall 7 - 4 persons;

- Hall 8A - 2 persons;

- Hall 4 (1st and 2nd floors) - 4 persons

- Hall 4 (1st floor) - 2 persons

  • work of technical staff (electricians, plumbers, escalator, ventilation and air conditioning specialists, first-aid room workers);
  • cleaning of the general territory of the exhibition, aisles on indoor and outdoor areas (excluding the stands area - cleaning of the stands is fulfilled by the Exhibitors  for their own expense);
  • removal of garbage and construction wastes from special spaces during mounting, dismantling and exposition periods.

  Additional services

The Operator shall offer a large scope of additional services for the best presentation of the Exhibitor’s exposition and creation of optimal conditions for personnel and visitors at extra cost:

  • providing rooms for negotiations; placement of banners, cross street banners, billboards on the territory of IMDS-2017;
  • placement of advertising materials in sets of materials for the Exhibitors, on the stand of  IMDS administration and in IMDS Press Center;
  • radio announcements about planned events on the territory of IMDS-2017 and on the Exhibitors’ stands, as well as other Exhibitors’ promotional information;
  • demonstration of video advertisements and live video casts from the Exhibitors’ stands;
  • stands’ cleaning;
  • excursion programs;
  • hotel reservation.

The procedure and deadlines for applications receiving and additional services providing are represented in the Section XVI.

Payment terms

Under the contract being concluded by the parties the Exhibitor shall be invoiced for booked exhibition areas and (or) services. The invoice is made on the total sum of services performed under the contract or supplementary agreement to the contract.

The final payment under the Contract and supplementary agreements should be done no later than May 15th, 2017. 

The Co-exhibitors can pay for their participation either themselves independently or through the main Exhibitor. The settlement of accounts between the main Exhibitor and Co-Exhibitor is determined by them independently with the internal agreement.

All the payments under the Contract shall be effected through the bank transfer on the Operator’s bank account. All bank charges shall be paid by the Exhibitor.

Payments from the Exhibitors without any branch or representative office in Russia are received only in Euro. Exhibitors with a branch or representative office in Russia can pay in rubles at the Central Bank of Russia exchange rate on the date of payment or in Euro, unless otherwise stipulated by the Russian legislation.

VIII. NON-FULFILLMENT OF OBLIGATIONS AND LIABILITY.

 Under the contract and in accordance with the section “Cost of participation and Payment terms” of the present Exhibition regulations, the Exhibitor shall be bound to pay penalties at the rate of 0, 5% for each day of delay from the total debt for services cost being not observed, but not more than the cost of all services.

If the Exhibitor refuses from participation after 1st of April 2017, the registration fee and Official Catalogue entry fee shall not be refunded.

If the Exhibitor refuses from the part of rented exposition space, ordered services or participation after 15th of April 2017, he shall be obliged to pay to the Operator a 50% penalty charged from the exhibition space rental fee and services cost.

If the Exhibitor refuses from the part of rented exhibition space and ordered services or from participation after 15th of May 2017, he shall be obliged to pay to the Operator a 70% penalty charged from the exhibition space rental fee and services cost.

If the Exhibitor refuses from participation after 5th of June 2017, the sums previously transferred to the Operator shall not be refunded.

The Exhibitor and the Operator shall be released from liabilities for full or partial failure to fulfill their obligations due to force-majeure, military activities, governmental decisions to have prevented the parties from the fulfillment of their obligations.

The Operator shall bear no material liability for the Exhibitor’s cargo and exhibits during mounting, dismantling and exposition.

The Exhibitor shall incur material liability for damage to the Operator, halls, exhibition areas, equipment, as well as to the property of the exposition complex and the third parties.

All disputes between the Exhibitor and the Operator shall be resolved in accordance with the present Exhibition Regulations and the Russian Federation Laws in force.

If the dates of IMDS are changed or it is cancelled for the reasons beyond the control of the Operator, the Operator shall notify the Exhibitors in writing. In case of IMDS cancellation, the Operator shall not be required to reimburse the Exhibitor for the sums expended at his order.

If the Exhibitor places any advertising materials and (or) exhibits of the enterprise that doesn’t participate in IMDS, he shall be obliged to pay to the Operator a penalty in accordance with Application 21 till the end of the current day of the exhibition. Until the penalty is paid the Exhibitor’s participation in IMDS-2017 is suspended. Payment of the penalty does not relieve the Exhibitor from meeting the requirements of the present Exhibition Regulations.

In case of violation of the present Exhibition Regulations, the Operator reserves the right to refuse the Exhibitor from participation in the subsequent shows of IMDS.

IX. STAND CONSTRUCTION

Orders on shell scheme stand construction and additional equipment shall be addressed to the Operator – expo@navalshow.ru (Contact person: Mrs. Marina Rubina).

Mounting of a temporary building: exhibition stands, temporary lodgings, scenic complexes, mobile pavilions and other buildings on indoor and outdoor areas of the exposition complex should be performed only after marking of the construction area made by the Official Builder based on the planes provided by the Operator.

The Official Builder of IMDS-2017 is LLC “ExpoForum-Design” (“EF-Design”):

Shushary, Peterburgskoye sh. 62, housing 4, lit. A

St. Petersburg,

Russia, 196626,

Tel. +7 (812) 245 04 44, 321-26-94

Shell scheme stands’ construction (mounting and dismantling) and decoration are carried out only by the Official Builder of IMDS-2017.

Shell scheme stand includes:

  • dark blue carpeting;
  • stand mounted from white wall panels erection;
  • fascia panel (without the Exhibitor’s company logo and name);
  • partition with curtain (fabric);
  •  podium-stage;
  • upright profiles;
  • internal partitions (at/by request of the Exhibitor, in accordance with the stand sketch, minimum module width of wall panels is 0.5 meter).

The Exhibitor may order for extra charge additional equipment specified in Appendix 3: construction elements, furniture, electrical equipment, sanitary engineering equipment and accessories.

The self-building (exclusive construction) is allowed.

The Exhibitor may effect the building independently, with involving the Official Builder or his own Builder, after passing control of their technical documents.

The technical documents for passing technical control will be accepted for consideration after providing the Operator with information about the Exhibitor’s Builder:

  • name of the company - IMDS-2017 Exhibitor;
  • name of the company - Builder, indicating the phone number of the company office;
  • name of the representative of the Exhibitor responsible for the exposition, indicating the contact mobile phone number;
  • name of the person responsible for mounting works, indicating the contact mobile phone number.

The information should be provided till 1st of June, 2017.

If in agreement with the Operator work on the exhibition stand is performed by several third-party builders, each builder coordinates his technical project documentation for his amount of work with the Official Builder.

The Official Builder upon results of technical project documentation consideration as well as during mounting works has the right to give recommendations to the third-party builder about the need to increase the mounting time of the exhibition stand.

The Official Builder’s requirements about fulfillment of mounting (dismantling) time and leaving the pavilions of the exhibition complex by third-party builders in time are binding.

• Extra mounting time can be provided by the Operator under the subsequent application (Appendix 19) applied no later than 02.00 p.m. of the day of extension or of the day preceding the beginning of mounting / dismantling respectively. During this period additional delivery of goods on the exhibition space is not allowed.

Mounting and dismantling works must be completed within the period stipulated in the Contract.

Mounting and decoration works after 10.00 p.m. on 27th of June, 2017 and at the day of IMDS-2017 opening 28th of June, 2017 shall be prohibited.  

Access of third-party Builders to the exhibition area is possible in the mounting and dismantling time specified by the Operator only after passing technical control made by IMDS-2017 Official Builder. The admission of the third-party Builders who didn’t pass technical control to perform mounting works of temporary buildings is not allowed.

Before starting work the Builder's representative appointed by a head of this organization to be responsible for the work shall check the erecting plan with the general layout plan in conjunction with representatives of the Official Builder.

Storage of building materials and constructions during mounting (dismantling) is allowed only within the area rented by the Exhibitor and it is not permitted to block the aisles between stands. Violation of these conditions entails payment a penalty by the Exhibitor to the Operator in accordance with Appendix 21 to the present Exhibition Regulations. Until the violations are cleared construction works at the stand are suspended. Payment of the penalty does not relieve the Exhibitor from meeting the requirements of the present Exhibition Regulations.

In order to regulate construction works during mounting of IMDS-2017 exposition engaging of other organizations by third-party Builders (subcontracting) is permitted only with a written approval of the Operator. In the absence of the written approval admission of subcontractors to the exhibition area is not permitted.

The company making mounting (dismantling) bears responsibility for performance of safety rules during mounting, dismantling and use of temporary buildings. The Exhibitor bears responsibility for compliance of safety rules while using the stand during the exhibition.

During mounting (dismantling) and operation of the exposition the installation company is responsible for compliance with the requirements of Safety Regulations, Rules of electrical consumers technical operation, Regulations for electrical installation, Regulations with stage complex usage.

The general control of compliance with normative documents of the Russian Federation, St. Petersburg, work code norms and rules in force in the territory of the LENEXPO exhibition complex during preparation and holding of IMDS-2017 are carried out by representatives of the Operator and the Official Builder.

The requirements of the Operator’s and the Builder’s staff on work supervision, fire security, safety rules and technical regulations observance and etc. determined by the Exhibition Regulations are compulsory for the Exhibitor’s staff and his construction management.

The Exhibitor shall on his own initiative settle with the Builder all claims of the Operator and his representatives arising out of the behavior of construction workers.

Stand decoration, as well as content of posters, texts, inscription must meet the requirements of the exhibition themes and aesthetics. It is prohibited to place materials on walls, floors, columns, windows and doors, as well as metal constructions of the ceiling in the halls.

The Exhibitor ordered extra mounting time assumes full responsibility for compliance by his and involved workers with workplace safety rules, fire safety rules, sanitary norms and rules and other rules and regulations governed by standard acts of the Russian Federation. The Exhibitor bears responsibility in full in case of damages to property of the Operator, of the Exhibition complex and of third parties. In case of harm to life and health of his and involved workers, employees of the Exhibition complex as well as of third parties without exception as result of non-compliance with the above rules and regulations, The Exhibitor shall compensate for damages in full.

Electrical work is performed in accordance with the requirements of normative documents of the Russian Federation and Rules of electrical works performing on the territory of the Exhibition complex LENEXPO.

All electricity connections and water supply, drainage, compressed air in the halls are carried out by the exhibition complex personnel.

The Exhibitors, with the approval of the Operator, provide a supply of cables and hoses from their stands (electric boards, sinks, exhibits) to the hall’s stationary switchboards, as well as places of water, drainage and compressed air connection. Connected electrical cables, hoses for water supply, compressed air and drainage must be covered with the protective cable trunking or rubber bridges and shouldn’t cause any discomfort to the adjoining stands.

When designing the stand it should be considered that technical access holes and places of water supply connection can be located at a considerable distance from the stand or on the exhibition areas of other exhibitors, which requires additional coordination with the exhibitors (builders). Failing water and sewer pipes construction without causing inconveniences to the neighboring stands and the written agreement the Exhibitor may be refused of the service.

Constructing the two-storied exhibition stand the project of the stand’s construction and its second floor shall not extend beyond the limits of the rented exhibition space.

All stands are constructed within the area allotted to the Exhibitor’s exposition space. The height of stands should not exceed 2,5 meters.

On shell scheme stands placing additional lighting or mobile stands, including the ones with its own electrical circuit, is permitted only by agreement with the Official Builder.

Mounting of substandard constructions of stands and decorations, other than exhibits, inside a shell scheme stand (further construction of a shell scheme stand by the Exhibitor himself or with the help of other builders) is only possible with the approval of the Operator, which may be given only after control of technical documentation by the Official Builder.

The maximum allowed stand height is 6,0 meters, including additional constructions (if it matches the possibilities of the hall).

When ordering unequipped exhibition stands of corner, three-side open and island types the building of solid walls on the open sides of the stand without the consent of the Operator is not allowed.

It’s obligatory that each stand must have a subscription on fascia panel (of the standard-equipped stand) or on the strictures (of the non-standard stand) with the company’s name in Russian and in English.  The Operator accepts orders for making the superscription on fascia panel of standard-equipped stands as well as the company’s logo.

If the design of the stand contains suspended structures the Exhibitor or his Builder should send to the Official Builder a draft of the suspended structure or a draft of fixing elements for the building structures and design elements of the stand to the supporting structures of the pavilions. The Official Builder, based on the technical possibilities of the pavilions, calculates the required number of points and equipment (chain hoists) for fixing hangers and building structures and inform the Operator and the Exhibitor. Based on the calculations of the Official Builder the Operator submits orders on usage of supporting constructions in the halls. The work for fixing to supporting constructions should be performed only by the operating personnel of the exhibition complex.

Provided that the Builder or his workers failed to comply with the rules or restrictions stated in the present Exhibition Regulations or other documents specifying IMDS-2017 participation, the Exhibitor may have no permission to occupy a stand or display exhibits. The funds previously paid under the participation contract shall not be refunded in the sum of fixed penalty in case of a participation refusal.

X.  EXHIBITS

General provisions

With the exhibits complying with the exhibit profile, the Exhibitor shall be permitted to participate in IMDS-2017. If the exhibits are not relevant to the exhibit profile of IMDS or (and) cause damage to health or life of other Exhibitors or visitors, such exhibits shall not be allowed for display in the exposition sector.

The exhibits containing radioactive, explosive, flammable, toxic substances and other hazardous materials shall be prohibited for demonstration.

The Exhibitor by his own forces should place the exhibits and decorate the stand.

Large-size and heavy exhibits should be set in place on the first day of mounting, and remove on the last day of dismantling.

Exhibits displaying by foreign Exhibitors

For well-timed completion of authorization documents for temporary importation of the exhibits which are products for military purposes (further-PMP) in the Russian Federation, the Foreign Exhibitor in the period until March, 28th 2017 provides the operator of IMDS-2017 with proposals for item identification and quantity of the planned exhibits in the prescribed form. The item identification contains a full name of the exhibits in Russian and English.

In order to simplify the procedure of temporary importation it is recommended to present to the exhibition operator together with the proposals for item identification and quantity of the planned exhibits informational materials about products for military purposes (PMP) planned for demonstrations on paper (photographs, booklets, leaflets, etc.).

In the event of uncertainty to classify exhibits planned for demonstration as products for military purposes (PMP) or civilian products, for identification examination it’s necessary to apply to the Federal service for military-technical cooperation (115324, Moscow, Ovchinnikovskaya embankment, 18/1).

The procedure for applications is determined by the decree of FSMTC of Russia from March 13, 2015 No. 20-od "Approving the procedure for referring goods, information, works, services, results of intellectual activity to military products and for issuing the corresponding approvals by the Federal service for military-technical cooperation."

The form, procedural formalities and terms are indicated in Appendixes 9, 10, 11.

XI. FREIGHT SERVICES AND HANDLING

Transportation of cargoes and exhibits to the exposition is carried out by the Exhibitors independently.

All handling operations and lifting work during the mounting and dismantling periods are carried out by LLC “PAN-BALTService” at the exhibition complex space from 09.00 a.m. to 08.00 p.m.

The Exhibitors should send to the Operator and LLC “PAN-BALTService” all necessary information concerning handling specialties of large-sized and large-capacity exhibits, their delivery from vehicle to stand and necessity to use the special gears. This information should be received no less than 30 days before the exhibition begins its work.

The Exhibitors need in advance to coordinate with LLC “PAN-BALTService” about the rates for cargoes handling with large-sized exhibits that require cranes and other specialized equipment and tooling during loading and unloading operations.

The Official Transport Operator:

LLC “PAN-BALTService”

Shushary, Peterburgskoye sh. 62, housing 4, lit. A

St. Petersburg,

Russia, 196626

Tel. +7 (812) 322-60-34.

Fax. +7 (812) 322-60-98

  E-Mail: info@pbs.spb.ru

The Exhibitor shall pay for the freight services, handling operations, delivery of exhibits to halls and containers storage directly to LLC “PAN-BALTService”.

The Exhibitors are allowed to use handcarts equipped with polyurethane or white rubber wheels to transport the cargoes inside the halls. It is forbidden to use handcarts outwards the halls without approval of the hall administrator.

The Exhibitor is responsible for all the losses resulted from independent storage, loading, unloading, exhibition cargoes and parking handling.

XII. CUSTOMS CLEARANCE

All the exhibition goods and expendable materials of the participants imported from the other countries are subject to customs clearance in accordance with the Russian Federation legislation. The exhibition goods (exhibits and equipment) imported into the Russian Federation are declared for temporary import (export) arrangements and must be re-exported by the time specified.

Any expendable materials imported into the Russian Federation should be cleared for free circulation. The Exhibitor may use expendable materials at his own will. All the customs services and exhibition goods declaration are provided by LLC “PAN-BALTService”.

The Exhibitor shall pay for customs clearance directly to LLC “PAN-BALTService”.

The exhibits of the participants related to the military goods are subject to obligatory licensing. The license is issued by the official body upon delivery of the exhibits to the exhibition complex. To obtain the license the Exhibitor should address the list of the exhibits (Appendix 10) and list of expendable materials (Appendix 11) before the 1st of May 2017. The license is issued free of charge.

XIII. DEMONSTRATIONS

Demonstration in water area

There are two water areas to demonstrate performance characteristics of ships, other water crafts and hydro planes.

To register the participation in the water areas adjacent to the Exhibition complex as well as coordination of technical and other conditions of stay and demonstration, the Exhibitor should sent to the Operator Appendix 4 till 1st of April, 2017. The demonstration program should last no more than 30 minutes and must be hold no less than 3 times during IMDS show. The program should be signed by the company’s CEO and should contain the necessary plans, descriptions and comments as well as must conform to the safety precautions during demonstration and on-berth time.

The Exhibitor displaying boats, ships, hydroplanes and other water crafts, shall be liable for the compliance with the safety precautions to be taken during the demonstration of performance and maneuvering qualities and on-berth time

Demonstration in halls

The Exhibitor may display only his own products at his stand. The light and sound volume should not make any discomfort for visitors and prevent other exhibitors from displaying their exhibits.

In order to install auditory advertising mediums devises on his stand the Exhibitor must receive the written permission from the Operator. However the use of devices emitting sound vibrations of more than 75 dB capacity is not allowed. The sound sources (speakers) must be directed inside the stand.

For demonstration activities where existing mechanisms and devices are used including welding works the Exhibitor should agree with the Operator the date and time of the demonstration and obtain a written permission of the Operator by providing a set of necessary documents.

XIV. PRESS-CONFERENCES, SEMINARS AND PRESENTATIONS

Within the framework of IMDS there are conferences, press conferences, seminars, round tables, presentations and other events included in the IMDS program. The right to organize business and congress events is provided to the IMDS Organizing Committee and the participants of the exhibition, the equipment for events is provided by the Operator. Application forms (Appendix 14) for organization and conduction of press-conferences, seminars, round-table discussions and presentations should be sent to the Operator till 1st of May, 2017.

There are several rooms for holding presentations, seminars, round-table discussions and press-conferences in the exhibition complex:

  • conference room 7.1, Hall 7 (seating capacity is up to 1192 seats) has all the capacities for holding large conferences, forums and business events, presentations, meetings, negotiations, concerts, festivals, banquets, different international expositions;
  • conference room 7.2, Hall 7 with air conditioning, seating capacity is up to 200 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;
  • conference room 7.3, Hall 7 with air conditioning, seating capacity is up to 100 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;
  • conference room 7.4, Hall 7 with air conditioning, seating capacity is up to 40 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;
  • conference room 7.5, Hall 7 with air conditioning, seating capacity is up to 24 seats. The following equipment is available for extra pay: simultaneous translation system, projection and acoustic systems, multimedia and slide projectors, plasma panel;

The Exhibitor should get the Operator’s approval in order to insert the presentation, seminar or press-conference into IMDS-2017 program.

The Exhibitor organizing presentations, round tables, seminars and press conferences must provide access of the invited guests to the event in advance.

XV. OFFICIAL CATALOGUE

The Operator issues the official IDMS-2017 catalogue which is based on data received from the Exhibitors in the Russian and the English languages, including co-Exhibitors and indirect Exhibitors. The data should contain black and white logo of the company in eps, cdr or jpg formats, the name of the company, company details, their products and services description and contact details. The volume of the information should not exceed 900 characters including punctuation marks and whitespaces, in both languages (excluding contact details). The content and structure of the presented data is specified in Appendix 8. The data received is not edited. Upon receiving data only in one language, its translation is not coordinated with the Exhibitor. Official Catalogue Entry is compulsory for all the Exhibitors. The data for the official catalogue should be delivered in doc or docx formats in Russian and English to the Official Editor’s e-mail: info@zerkalospb.ru and in copy to the Operator’s e-mail: expo@navalshow.ru by 1st of May 2017.

The Official IDMS-2017 Catalogue Editor is LLC “Publishing house “Zerkalo St. Petersburg”":

191119, Russia, St. Petersburg, P.O. Box 300

Tel/fax +7 (812) 712-35-86

E-mail: info@zerkalospb.ru 

Chief Editor – Mrs. Elena Zonis

The data received after 1st of May 2017 is not published in the Official Catalogue except for the Exhibitor’s name and contact information as an insert; in this case the official catalogue entry fee is not refunded.

Advertising in the catalogue is carried out under special tariffs. The questions regarding advertising in the Official Catalogue should be addressed to the Official IMDS Editor.

The Exhibitor receives a copy of the official catalogue at the registration. The Exhibitor can order extra catalogues for additional fee.

XVI. ADDITIONAL SERVICES.

Providing rooms for negotiations

The Operator offers the Exhibitors and visitors of IMDS-2017 the possibility to rent rooms for negotiations (working space) for the period of from one to eight hours or for the whole period of     IMDS-2017. The orders should be sent to the Operator till 1st of April 2017.

 Advertising-informational materials

The Operator shall offer a great amount of advertising-informational services to make participation in IMDS-2017 more effective. The Operator considers proposals of placing the Exhibitors’ logos, names and other materials on plans, leaflets and other printed materials for extra pay. It’s possible to put promotional materials into the Exhibitors’ bags as well as spreading on events under IMDS-2017 program. The orders shall be sent till 1st of June, 2017.

Banners, cross street banners, billboards

There are ad areas designed for advertising and information of the Organizers, sponsors and Exhibitors. The Exhibitors can place advertising materials on the external surfaces of the hall and on billboards located on the territory of the exhibition complex and in the halls (in the specified places). The Operator shall take orders for producing and placement of outdoor/indoor advertisement at the exhibition area till 01st of May, 2017.

Under the request of the Exhibitor, the Operator shall present an advertising areas plan.

Location areas for outdoor advertising, sizes of billboards and banners and requirements for materials are set out in Appendix 13.

Demonstration of advertising videos and live video broadcasting

50” plasma panels connected in one video network being placed in the exhibition halls 3, 4, 7 and 8A at main sightseeing routes. During the exposition the video materials of IMDS general events will be broadcasted at the said panels. The Operator accepts applications for Exhibitor’s ad videos demonstration as well as direct video broadcasting of round tables, seminars, presentations in the halls and stands (video record of this event with an immediate video editing, subsequently demonstration  of video network (a period from 3 hours).

The applications are accepted by the Operator in the form of Appendix 20 till 1st of June 2017.

Radio announcements

Halls and outdoor spaces of the exhibition complex are equipped for advertisement broadcast. Radio announcements may contain information about the Exhibitor, advertising of his presentations and seminars, demonstrations in halls and in water area and other events. The information for radio broadcasting (advertisement broadcast) shall be accepted on electronic carriers or in a printed form. With the information being provided in a printed form, a text page shall be equal to one minute of radio announcement under the following requirements: text page of A5 format in free font, 12 size font, ordinary type face. The minimum duration of radio ads is equal to 1 minute. The Operator takes orders for radio announcements.

Stands Cleaning

Orders for daily cleaning of the stands shall be sent to the Operator till 1st of June, 2017.

Excursion programs

The Operator shall offer individual and group excursions and entertainment programs around        St. Petersburg and its suburbs. To order these services the Exhibitor is required to send to the Official tour operator of IMDS-2017 (DIUIM Travel Company) a letter by fax or by e-mail till 15th of May 2017.

Hotel reservation

The Exhibitor shall apply to the Official tour operator of IMDS-2017 (DIUIM Travel Company) to make a hotel reservation that may be guaranteed if an application form has been effected till 01st of April 2017.

         The Official tour operator of IMDS-2017 is DIUIM Travel Company.

               191011, St. Petersburg,

               Sadovaya str., 24

               Tel.: +7 812 380-30-14

E-Mail: mice@diuim.ru

Contact person – Gorbacheva Julia

E-Mail: micespb@diuim.ru

Contact person – Bobina Julia 

 XVII. DAILY NEWSPAPER

 A daily newspaper “Herald IMDS-2017” shall be published during IMDS-2017.

The Exhibitor shall apply to the Official Editor of the daily newspaper “Herald IMDS-2017” to place any advertising or publications:

LLC “Publishing house “Zerkalo St. Petersburg”

191119, Russia, St. Petersburg,

P.O. Box 300

Tel./fax. (812) 712-35-86, 441-33-29

e-mail:  info@zerkalospb.ru

Head editor – Mrs. Elena Zonis

XVIII. PRESS AND MASS MEDIA

 The Show press centre shall be set up at the exhibition complex area with the aim of IMDS-2017 being highlighted in mass media.

The accreditation granted during the whole period of the International Maritime Defence Show shall be duly passed in case of a filled accreditation application form (Appendix 5) being sent to the stated address till 01st of June, 2017. The permission on photo and video taking shall be issued if required so.

Upon the receipt of an accreditation application form, the Operator of the Official Press Center will send an accreditation confirmation.

The list of documents required for registration procedure is specified in the Section IV “Registration”.

XIX. INSURANCE

The Exhibitor shall bear all responsibility for personnel, construction staff (under self-building (exclusive construction), exhibits, materials and other property during the whole period of IMDS including mounting and dismantling periods. The Operator shall not insure the Exhibitor’s property and staff.

The Exhibitor insures all the property and personnel against risk at his own expense.

In case of self-build stand the company making the stand construction shall be obliged to insure their own responsibility for causing damage to life, health and property of the third parties during the whole period of mounting, dismantling, and exposition.

To participate in the Show the insurance of the following is considered to be an obligatory procedure:

  • insurance of civil responsibility for body injury, life damage, property tort of the third persons and environmental damage (according to the Russian Federation Government Decree of June 2, 2007 № 339);
  • accident and health insurance of the Exhibitor’s personnel;
  • insurance of the Exhibitor’s property and exhibits;
  • accident and health insurance of construction workers of the third-party Builder.

The Exhibitor is entitled to choose an insurance company of his own or apply to the Official Insurer.

The Exhibitor shall bear all responsibility for the presence of insurance policies for personnel, exhibits, property and other materials being presented during the registration procedure.

Official Insurer:

“ARSENAL” Insurance Company

Address: 9А bldg.10, 2nd Sinichkina str.,

Moscow, Russia, 111020

Tel.: +7 (499) 277-79-79, 8-800-707-07-79

Deputy Director General: Stanislav Ozar

Tel.: +7(499) 277-79-79 (ext.1228)

E-Mail: ozar@arsenalins.ru

 

Branch of “ARSENAL” Insurance Company in St. Petersburg

Address: Beloostrovskaja str., 22, office 508.

St. Petersburg, Russia, 197342

Insurance Director: Andreev Victor

Tel.: +7 (812) 608-00-20 ext. 3645

E-Mail: anvs@arsenalins.ru

XX. COMMERCIAL ACTIVITIES

 Any business activities (including souvenirs sale at the stands and in the exhibition area) shall be carried out under the current Russian legislation and if agreed so in writing with the Operator.

XXI. SECURITY

For the period from 09:00 a.m. on 25 June till 08.00 p.m. on 03 July, 2017 the territory of    IMDS-2017 is temporary importation customs territory. The security service of the exhibition complex (LLC “The security organization “MEGAPOLICE INTERNATIONAL”) shall ensure security during the whole period of the exposition.

LLC “The security organization “MEGAPOLICE INTERNATIONAL”:

199106, Russia, St. Petersburg,

Vasilievski Ostrov, Bolshoy pr., 103

Tel./fax: +7 (812) 321-27-02; 319-02-02

E-Mail: megapolis78@bk.ru

 Protection of the exhibition complex territory and organization of access control arrangements in the period of mounting and dismantling of the IMDS-2017 exhibition operating in the exhibition complex.

From 06.00 p.m. on 27 June 2017 the territory of the exhibition complex LENEXPO and the territory of the berthing complex “Morskoy Vokzal” (Passenger Ship Terminal) are united into the single territory of IMDS-2017 with organization of special security arrangements access. Herewith examination of visitors and personal belongings is carried out by units of the Main Directorate of the Ministry of the Interior in St. Petersburg and the Leningrad region and protection of the territory and access control arrangements are carried out by LLC “The security organization “MEGAPOLICE INTERNATIONAL”.

Access to the territory of the exhibition complex of visitors and vehicles during mounting of the exhibition is carried out by mounting entry passes and by lists of IMDS participants as well as by lists of employees of the companies engaged in construction of individual exhibition stands.

Protection of the territory and access control arrangements during IMDS-2017 are carried out considering checkpoints organization:

- Checkpoint No. 1 – the main entrance of Hall 7;

- Checkpoint No. 2 – entry for official cars of the IMDS-2017 Operator;

- Checkpoint No. 3 - entrance between Halls 4 and 3 of the exhibition complex;

- Checkpoint No. 4 - entrance from Morskoy Slavi Square from Morskoy Vokzal (Passenger Ship Terminal), where there are security checkpoints for visitors equipped with stationary metal detectors and introscopes for screening small personal items (briefcases and handbags).

To enter the IMDS-2017 territory citizens should pass mandatory personal inspection in the equipped security checkpoints.

Prohibited exhibits and materials

The following objects are not permitted to transport, store or use:

  • cold arms;
  • fire arms;
  • ammunition;
  • explosives;
  • radioactive substantives;
  • toxic substantives;
  • high flammable matters and combustibles;
  • electromagnetic generators save as household appliances;
    • other dangerous objects and materials including those with sound vibrations capacity being over 75 dB.

 Exposition halls and open ground security

During off-hours at the time of mounting from June 25th till June 27th and dismantling July 2nd and July 3rd the exposition halls are under the general protection of the security guards from the security organization “MEGAPOLICE INTERNATIONAL”. The security of the halls during time-off from 10.00 p.m. 27th of June, 2017 till 09.00 a.m. 28th of June, 2017 and from 06.30 p.m. - 09.00 a.m. of the next day in the period from 29th of  June, 2017 to 2nd of July, 2017 shall be made by the canine team of the security organization “MEGAPOLICE INTERNATIONAL”. The security of the open grounds during time-off from 10.00 p.m. 27th of June, 2017 till 09.00 a.m. 28th of June, 2017 and from 06.30 p.m. till 09.00 a.m. of the next day in the period from 29th of June, 2017 to 2nd of July, 2017 shall be made by the security guards from the security organization “MEGAPOLICE INTERNATIONAL”.

 To ensure the safety of exhibits and other property the Exhibitor may order an extra security of the stand from the security organization “MEGAPOLICE INTERNATIONAL”.

The value exhibits and equipment should be installed no sooner than on the 27th of June, 2017 and their removal shall be arranged no later than on the 2nd of July, 2017.

During IMDS-2017 working days the Exhibitor’s staff shall leave the exhibition complex no later than 06:30 p.m. To stay in the exhibition complex area is not allowed after stands being handed over security.

In order to prepare the exposition for work the Exhibitor’s personnel must be in the hall by 09.00 a.m. - the time of disarming. Every day from 09.00 a.m. - 09:30 a.m. the security organization “MEGAPOLICE INTERNATIONAL” shall take claims for losses or damages to the exhibits and equipment happened during off-hours.

Boats, ships and hydroplanes security

During time-off, the security organization “MEGAPOLICE INTERNATIONAL” shall perform the security of quays along which the Exhibitor’s ships and boats will be located. The Operator shall bear no liability for the security of ships (boats) on riding.

The movement of ships (boats) within the waters is prohibited from 06.30 p.m. till 10.00 a.m. The coming ashore for ship (boat) crew that stays onboard to secure the vessel is forbidden from 06.30 p.m. till 9.00 a.m.

Fire security

The Exhibitors and their Builders shall follow Fire Safety Rules at the exposition complex area, as well as Instructions on fire safety measures during buildup / dismantling of expositions and running of IMDS-2017 at indoor and outdoor grounds (Appendix 18) and shall be held responsible for any breach thereof in accordance with the current legislation.

In case of demonstration of welding works the Exhibitors and Builders are also required to fulfill the requirements of "Instructions on fire safety at carrying out of welding works demonstration in the territory of EC "Lenexpo".

The materials used for building-up and stand equipping must have the certificates.

The wiring of lighting power feeders must be carried out according to electrical safety code rules. Stands with electrical equipment, electric accessories, luminaries, aggregates and cars demonstrations must be additionally equipped with 8-10-liter carbon-dioxide type or dry chemical fire extinguishers certified and on the basis of one fire extinguisher per 20 sq. feet (for one car).

In all indoor stands and every built premises including those on the second floor the Exhibitor must have 8-liter carbon-dioxide type or dry chemical fire extinguishers certified in compliance with Fire Safety Rules.

When placing exhibits (booths, pavilions, tents) on outdoor exhibition space the Exhibitor must supply them with emergency fire-fighting equipment in number defined in Item 3 of Fire Safety Rules in the Russian Federation.

The width of aisles leading to all the fire cocks and electric board must be no less than 1 meter.

In order to prevent the safety violation and fire security during IMDS-2017, construction and dismantling periods, the Exhibitor and the Builder are obliged to:

-            fulfill the requirements of the exposition complex administration, the Official Builder  and the Operator, arising from the current rules;

-            mark the exhibits of increased requirements in the list of exhibits for visitors security;

-            provide the fire protection of exhibits and other things at the stand.

Smoking in the halls and at the stands is prohibited.

The fire warning systems and automatic fire-fighting systems are installed in the halls, conference rooms and other areas of the exposition complex. These systems can be activated by the fire safety rules violation.

 XXII. MISCELLANEOUS

Car Parking

The parking of the Exhibitors’ cars and minivans should be performed only at the special parking places marked in the delivery vehicle passes.

It is not permitted to park vehicles near the halls both at the main and emergency exits as well as mounting gates during mounting and dismantling periods within day-time.

The parking at night is forbidden on the whole territory of the exhibition complex.

Exposition availability

During the whole period of the exhibition the Exhibitor should make all the best to present his exhibits and exposition to visitors. At least, one Exhibitor’s representative should be at the stand during the exposition. The dismantling is prohibited till 05:00 p.m., 2nd of July, 2017.

Advertising materials distribution

Advertising materials distribution performed at the exposition territory shall be permitted only for IMDS Exhibitors.

Advertising and promotion beyond the space contracted is prohibited.

Distributing of print advertising or goods by the Exhibitor outside the space contacted shall be approved by the Operator in writing and paid. Distributing (work of promoters) shall be carried out only at the places defined by the Operator. On distributors (promoters) there should be a badge of a standard pattern. In case of no badge they shall be removed from the exposition territory by the security. The Operator reserves the right to remove promoters without accreditation from the exhibition territory immediately.

Distributing shall not disturb the operation of the exposition, other Exhibitors and visitors.

Places of distributing:

-            at the entrance to IMDS (outside);

-            at the entrance to Pavilions 7, 8A, 3, 4 (inside);

-            passages from Pavilion 7 to Pavilion 8A;

-            on the walkway to Morskoy Vokzal (Passenger Ship Terminal) (outside).

Advertising with the use of technical means producing effect beyond the space contracted is prohibited. Holding of performances and shows shall be approved in writing by the Operator and only in special areas or separate rooms. The used space and equipment should be additionally paid.

Holding of lotteries and other advertising events involving presence of the Exhibitors and visitors at certain place and time is prohibited if the event isn’t stipulated by IMDS-2017 program.

Balloons used for indoor decoration must be filled with usual air and without special treatment for long-term use. The Exhibitors should have documents confirming the absence of such treatment in balloons.

Aerostatic and air-filled equipment (air-balloons, dirigibles, pneumatic figures etc.) of the Exhibitor shall only be placed upon a statutory permit by the state authorities allowing to use and levitate the aerostatic equipment. The Operating company is necessary to present during the usage period of aerostatic and air-filled equipment. At night time and foul weather the aerostatic and air-filled equipment must be moved down and affixed to the ground. 

Advertising materials contravening the laws in force will not be accepted. Advertising events not complying with the requirements hereof will be stopped by the decision of the Operator.

Catering

LLC "Caramel Catering" shall provide with catering at the exhibition complex area as well as perform the arrangements regarding cocktails, receptions and business meals. The Exhibitor shall make orders directly to LLC "Caramel Catering»

199106, Russia, St. Petersburg,

Vasilievski Ostrov,

Bolshoy pr., 103

Mob. tel.: +7 (931) 227 26 35

 E-Mail: info@caramel-catering.ru

Photography and video filming

Video filming, camera shooting and photography carried out by professional equipment shall be allowed only to mass media staff to be duly passed an accreditation. The pictures made during the exhibition (including the photos made by non-professional equipment) and used in mass media shall have a reference/HTML link on the place and date of the event.

It’s forbidden to use the footage in commercial purposes without the Operator’s consent.

Observance of Author’s rights

In case the copyright objects (in any form) being used during the exposition, the Exhibitor should by his own forces make the agreement and effect all the payments associated with the usage of copyright objects and other rights by his contracting parties and personnel during the exposition and/or in connection to IMDS. The Exhibitor shall be responsible for the conformity to his promotional activities. The Exhibitor is obliged to take the responsibility for adverse consequences in case of any claims, complaints to the exposition complex or the Operator, institution of the administrative proceeding toward their officials, connected with the usage of the subject matters of copyright or related rights by the Exhibitor or the third persons, invited by the exhibitor onto the exposition complex during IMDS-2017 as well as promotional activities. In that case the Exhibitor is obliged to resolve and settle such administrative proceeding, claims or complaints and release from liability the exposition complex and the Operator by his own forces and expanse. The Exhibitor is obliged to make up all losses as a third person, including the reimbursements of administrative penalties sated to officials of the exposition complex or the Operator in case of damages caused to the exposition complex or the Operator in relation with such administrative proceeding, claims and complaints. The Exhibitor is also obliged to act as a third person in favour of the exposition complex or the Operator during the review of court action brought to the exposition complex or the Operator and directly connected with IMDS.

 XXIII. APPENDIXES:

Appendixes deadline:

Appendix

Subject

Deadline

Appendix 1

Exhibits profile

----------------

Appendix 2

Application form

01 April, 2017

Appendix 3

Cost of exhibition space, services, equipment

01 April, 2017

Appendix 4

Water area application

01 April, 2017

Appendix  5

Application for accreditation

01 June, 2017

Appendix 6

List of the Exhibitor’s personnel (for badges)

01 June, 2017

Appendix 7

Materials requirements for Indirect Participation stand

01 June, 2017

Appendix 8

IMDS Official Catalogue entry application

01 May, 2017

Appendix 9

List of exhibits and equipment of the Exhibitor

 20 May, 2017

Appendix 10

Exhibits list

01 May, 2017

Appendix 11

Expandable materials list

01 May, 2017

Appendix 12

Space rent application for commercial activities (by request)

01 June, 2017

Appendix 13

Advertising spaces plan (by request)

01 May, 2017

Appendix 14

Application for presentation, press- conference, seminar or round-table (by request)

01 May, 2017

Appendix 18

INSTRUCTION of Fire Safety Measures during Mounting/Dismantling of Expositions and Running of IMDS-2017 at Indoor and Outdoor Grounds

----------------

Appendix19

Application for extra mounting / dismantling time

 

Till 02.00 p.m of the day of prolongation or of the day preceding the extra mounting time

Appendix 20

Application for producing and demonstration of advertising videos and live video broadcasting

01 June, 2017

Appendix 21

Penalties for violations of IMDS-2017 Exhibition Regulations

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